Weddings

wedban.jpg

Brides Shine on their Big Day at The Oaks Golf Course

Dear Bride-to-Be:

No one day in your life is dreamed of, planned for and anticipated like your wedding day. No little girl dreams of disasters. That’s why every little girls’ dreams play out perfectly at The Oaks Golf Course. We plan for not only your dreams but for the contingencies to ensure that your day comes off like a well-rehearsed play.

From the moment your guests enter through the double French doors to our  6,300 square foot Event Center, they’ll see that we’ve taken great pains to transform our facility into the wedding venue of your dreams. hand.jpg

Our staff consists of fully-trained (and licensed when applicable) personnel well-versed on the importance of executing your wedding plans without a hitch.

We welcome you to utilize the expertise and experience of our culinary specialists, or utilize one of the fine caterers from the list of reputable wedding vendors that we work with and maintain with your discriminating needs in mind.

Before, during and after your big day, keep us in mind at the Oaks.
We’re not just the best wedding venue in the area!

From your bachelorette party, to a send-off tourney for your groom – to when the two of you need a place to host your kids and grandkids for an anniversary blow-out, keep us in mind. We love a party – hosting that is – and pull out all the stops to ensure you and your guests are well fed, well entertained and completely satisfied.

You’ve imagined your perfect wedding for years.
Now, if you’re willing to imagine the venue, you’ll save 25% off your room rental fee.
I would love you to book your wedding here at The Oaks.

So if you’re willing to work with me, I’ll be happy to offer a reduction of 25% off the room rental fee. (Offer valid until May 31, 2014)

We’re easy to find, just east of Madison off I-94.

I know you have a lot of questions.
That’s why I’m here.
What’s the seating capacity? Can I plug in a fog machine? Where can Uncle Earl smoke his stinky cigar? Will my guests have Wi-Fi access?

Every bride has a hope-chest-full of questions. The sooner she gets answers (assurances!) the sooner she can focus on being beautiful. I am your source for answers.

In the meantime, I’ve compiled some of the most-asked questions for your to peruse. Just click here  for our Wedding FAQs.

And just so you know, you do not need to be a member to have your wedding here. (One less question!)

I’m sure you have plenty more questions. Call me at the number below, email me or stop out and see me.

All the best,

Jessica Blaska-Grady
General Manager & Food and Beverage Director
Ph 608-837-4774 ext. 16
Fax 608-837-4774
jessicablaska@golftheoaks.com

PS: As one of the area’s finest, most-complete wedding venues, our calendar fills quickly, so calling me sooner is best!

Wedding FAQ’s

What facilities are available?
Do you provide Food & Beverage Service?
What about flowers and decorations?
What Are The Fees?
How Do We Secure A Date?
Is There Anything Else I Need To Know?

 

What facilities are available?

The event center is 6300 square feet with double French doors to welcome your guests

  • Standing capacity: 650-700
  • Banquet Seating:  480
  • Reception Seating:  320
  • Classroom- Style Seating: 320wedd.jpg
  • Access to expand to ceremony site

Ceremony Site

  • 2000 Square feet accessible from the event center
  • Standing Capacity: 226
  • Banquet Seating:  140
  • Reception Seating:  100
  • Classroom- Style Seating:  100
  • Close proximity to the main ballroom pavilion.

Do you provide Food & Beverage Service?

The Oaks golf course will provide a fully-staffed and licensed bar for your event included in your rental agreement. Hosted refreshments are available to your guests and packages can be customized to fit any budget or taste.

Food may be brought in from a reputable, licensed outside caterer. Please click here for a list of approved caterers that the Oaks have built a strong reputation with. Any catering brought in aside from this list must be pre-approved with your event representative.

All caterers are responsible for:

  • Loading, setup, cleanup and removal of goods, equipment, furniture and supplies, as well as trash removal.
  • Cleaning of the catering kitchen.
  • Our agreement with you will specify a time when all goods, equipment, furniture, and supplies can be brought into the facility; as well as, when these items must be removed.

What about flowers and decorations?

Florists and decorators are responsible for:

  • Loading, setup, cleanup and removal of decorations, supplies, and furniture.
  • Removing trash, in appropriate containers, to the trash container provided at the rear of the building
  • Making sure that you use no open candles. All candles must be enclosed with glass or a surround higher than the candle when used on tabletops.
  • Using only chase candles on candelabra stands.
  • Helium or gas tanks, which should be placed in a non-public area to assure safety.
  • If you are planning to use very large arrangements or interior fountains, let us know in advance so we can be certain to provide for security and maintenance.
  • Our agreement with you will specify a time when all goods, equipment, furniture, and supplies can be brought into the facility; as well as, when these items must be removed.

What Are The Fees?

The fee schedule below is based on ten hours. As you plan your event, you should allow time for both setup and cleanup. The rental time must be strictly adhered to so that additional fees will not be charged. A ten hour period is adequate for most events.

Our schedule for payment is:

AT THE CONTRACT SIGNING:

  • $500 (Non-refundable reservation/security deposit).
  • This deposit is deducted from the total contract.

SIXTY DAYS PRIOR TO EVENT:wine.jpg

  • Contract balance to be paid in full. No exceptions.

CONTRACT FEES:

Fees include use of 30 round banquet tables (60 inch diameter), basic white table linens (excluding napkins), and white resin chairs for up to 250 guests. Additional tables and chairs may be procured using our preferred rental partner. Click HERE for a list of our preferred vendors.

Full Facilities – includes main ballroom pavilion, ceremony space, and catering kitchen

  • Sunday- Thursday $2000
  • Friday $3000
  • Saturday $4000

Bridal Tent (400 SF, with solid side walls, mirrors, tables and chairs and electricity): $500
DAMAGE DEPOSIT:

  • $500 (Paid when contract balance is due in full.)
  • The damage deposit will be returned ten days after the event, provided the facilities pass managerial inspection.
  • Failure to pass inspection will result in a charge assessment, which will be deducted from the damage deposit. If the charge exceeds the deposit, the signer of the contract will be billed.
    WEDDING REHEARSALS:
  • Two hours are provided at no charge. This time is for rehearsal only, not decorating.
  • The rehearsal will be scheduled on a date prior to the wedding and may not be on the specific day or evening before.

How Do We Secure A Date?

Contact our Event Coordinator Jessica at (608) 837-4774 ext 16 to discuss available dates and go over any questions you may have. You will be advised of openings, and a contract will be prepared. You may also fill out the information on our Request a Reservation page.

If you have any questions or concerns, we will be happy to offer assistance. Once the contract is completed, signed and the non-refundable deposit is received, the date is yours.

Is There Anything Else I Need To Know?

Your safety is our primary concern at the The Oaks Golf Course. In order to assure the well-being of your guests and to preserve the facility, we ask that:

  • Any modifications to light fixtures and electrical connections must be approved by your event coordinator.
  • Portable heating and air conditioning units may be rented through a third party. See our list of preferred third-party vendors by clicking here.
  • Smoking is not permitted in the Ballroom Pavilion at The Oaks Golf Course. Smoking is permitted in the outdoor space of the reception area or any area outside of the tented structure.  Ash tray receptacles are provided. A fee will be charged and and deducted from the damage deposit if receptacles are not used or if smoking occurs under any area of the tented structure.
  • Materials such as rice, confetti, glitter and bird seed are prohibited. Bubbles may be used outside.
  • Several lighting options are available. Both the Main Ballroom Pavilion and the ceremony space are equipped with white and full-color LED’s, so setting the mood for your event is easy. If more detailed lighting is requested, click HERE to see our preferred lighting vendors who can create a full lighting show.